Passport matters: certificate with photograph; nuovo passaporto (new passport); extending the validity of an international passport

Certificate with photograph

If you urgently need a document confirming your identity and Ukrainian citizenship and do not have an international passport, you can obtain a certificate with photograph at the Consulate General of Ukraine in Italy. The document is issued in three languages (Ukrainian, English and Italian) and can be used for formalities with the Italian authorities as well as for returning to Ukraine.

How to obtain it At the same time as the certificate, you can apply for an international passport, which under current legislation is issued within three months.

To obtain a certificate with photograph you need

1. The applicant’s personal attendance.
2. A completed application form (including the details of any children who do not have an international passport).
3. A valid internal passport (original and a copy of all pages bearing entries or, for holders of the ID card: original and a copy of both sides of the card plus a certificate of registered place of residence).
4. One high-quality photograph measuring 3.5 x 4.5 cm.

For each child included in the legal representative’s application who does not have an international passport, you need:

1. A copy of the legal representative’s completed application form.
2. The birth certificate (original and copy).
3. The legal representative’s valid passport (original and a copy of the first page of the international passport, or a copy of all pages bearing entries of the internal passport).
4. One high-quality photograph measuring 3.5 x 4.5 cm.

Documents issued by foreign authorities must be legalised and translated into Ukrainian, with the translation certified by a notary.

The certificate with photograph is free of charge and is issued on the day you apply.

New international passport

An international passport can be obtained abroad

1. At Ukraine’s diplomatic missions.
2. At the “Passport Service” citizen service centres (the list and locations of the centres are constantly being expanded and changed; more information at: https://pasport.org.ua/centers).

Validity of the international passport

• For persons under 16: 4 years.
• For persons aged 16 and over: 10 years.

A previously issued international passport is replaced in the following cases

1. The passport has expired.
2. The information in the passport has changed (including a change in how the elements of the name are spelt in Latin letters in documents).
3. An error is found in the information in the passport.
4. The passport is no longer usable (damaged, or no blank pages left).
5. The previous passport has been lost or stolen.

A citizen of Ukraine may not hold more than two passports for travel abroad.

International passport for persons over 16

The international passport is issued on the basis of an application form submitted in person. Documents to be attached to the application:

• The form.
• The previous passport (original and copy).
• The internal passport (ID card) or booklet passport (original and copy).
• A document proving permanent or temporary residence abroad (if available).
• A certificate of registered place of residence in Ukraine (if available).
• A certificate of assignment of the taxpayer registration number (RNOKPP; if available).
• Proof of payment of the consular fee (€120). Payment is cashless only.

Special rules for persons under 16

A passport for a person under 16 is issued on the application of one of the parents or another legal representative. The following are attached:

• The form.
• The birth certificate.
• The previous international passport (if any).
• A certificate of registration as a citizen of Ukraine (if required).
• A photograph (10×15 cm).

The application can be made without the child present if the child is under 12 or cannot travel for health reasons.

No consular fee is charged for persons under 16, only the application processing fee of €37.

Collecting an international passport in Italy

You can check the status of your application on the website of the relevant diplomatic mission.

Extending the validity of an international passport

The procedure for extending the validity of an international passport is temporary and applies for the duration of martial law and for one year after it ends. It is intended primarily for citizens who were forced to leave Ukraine because of the hostilities or who need to return to Ukraine urgently.

Conditions for applying An application to extend a passport’s validity may be submitted no earlier than 2 months before it expires. Holders aged 18 and over apply in person; for persons under 18 the application is submitted by the legal representative or a person holding a power of attorney.

Documents required to extend the validity of an international passport

• A completed application form (preferably filled in before you arrive at the mission);
• The original international passport and a copy of its first page;
• A Ukrainian citizen’s passport or another document confirming citizenship (if available): original and copy.

For persons under 16

• An application form completed by the legal representative (preferably filled in before you arrive);
• The original of the child’s international passport and a copy of its first page;
• The child’s birth certificate: original and copy;
• Two photographs of the child measuring 3.5 x 4.5 cm (if a photograph is to be affixed);
• The original passport of the child’s legal representative and a copy of its first page;
• In cases of guardianship or curatorship: a document confirming the legal representative’s authority (original and copy).

Documents issued by foreign authorities must bear an apostille and be translated into Ukrainian, with the translation certified by a notary.

Affixing a photograph in the passport

• For a child under 16, a photograph may be affixed at the legal representative’s request.
• For a child aged 16 to 18, at the child’s own request.

Extending a passport’s validity is free of charge and done on the day you apply.